Document imaging
Document Scanning, Indexing, OCR, and Data Migration Services
Paper records slow everyone down. Files are hard to find, expensive to store, and impossible to share across offices. Nexus Imaging Solutions provides complete document imaging services, including scanning, indexing, OCR, and data migration, that turn paper, film, and legacy files into searchable digital records your team can find in seconds.
Through our partnership with one of the nation’s premier full-service conversion bureaus, we bring decades of experience in digitizing and preserving every type of media, in any condition. Our imaging partner uses advanced scanning technology and a highly trained staff of specialists experienced with projects of every type, size, and requirement. From a few thousand images to several million, Nexus acts as your partner and consultant and manages your digitization project from concept to completion.
Our Document Scanning Services
Paper Scanning
from office documents to maps & drawings
Bound Book Scanning
Archival, Rare, and Fragile
preservation and scanning
Microfilm, Microfiche, and Aperture Card Scanning
Graphic Arts Scanning
photos, slides, films, and plates
Micrographics
microfilming, film duplication, and film generation from digital
Document Destruction Services
Large-format Scanning
newspapers, graphics, maps, and charts
Data Field Indexing
Digital Document Imaging
Document and Image Reformatting
Data Migration
from legacy systems into new technology
*Ask about us providing you with no-cost samples to demonstrate our process and the quality of workmanship*
Why Digitize Your Records?
- Faster access: Find any document by keyword, name, date, or account number instead of searching boxes and file cabinets.
- Lower storage costs: Free up office space and cut offsite storage fees.
- Stronger control: Digital records make it easier to apply access permissions, retention schedules, and audit trails.
- Business continuity: Digital copies protect critical information from fire, flood, and loss.
- Ready for automation: Once documents are digital, they can feed workflows, electronic forms, and AI-driven document processing with Laserfiche.
Indexing and OCR
Scanning is only half the job. Our data field indexing captures key fields such as names, dates, and account numbers so documents can be searched and sorted, and OCR (optical character recognition) makes the full text of every scanned page searchable. The result is a digital archive your staff can actually use, not just a folder of images.
Backfile Conversion and Day-Forward Scanning
Most digitization projects have two parts:
- Backfile conversion digitizes the records you already have, whether boxes in storage, filing cabinets, or film archives. It is usually a one-time project sized to your volume and deadlines.
- Day-forward scanning captures new documents as they arrive, so paper never builds up again. This is often handled in-house with the right scanners and capture software.
We help you plan both, so your historical records and your new documents end up in the same organized, searchable repository.
Our Digitization Process
- Consultation and assessment: We review your document types, volume, condition, and how you will use the images, then recommend the right approach.
- Preparation: Documents are prepared for scanning, including removing fasteners and handling damaged or fragile pages with care.
- Scanning: Each item is captured on equipment suited to its size and format.
- Quality control: Images are checked for legibility, completeness, and accuracy.
- Indexing and OCR: Key fields are captured and text is made searchable.
- Delivery: Images and index data are delivered in the format you need, ready to import into your document management system.
- Return or destruction: Originals are returned to you or securely destroyed, according to your retention requirements.
Scanning Directly into Laserfiche
As a Laserfiche partner, Nexus makes sure your scanned documents don’t just sit in folders. They arrive ready to work. We can map index fields to Laserfiche metadata templates and folder structures, so your newly digitized records are immediately searchable, secured, and available to automated workflows. Learn more about Laserfiche enterprise content management and our document management solutions.
Data Migration from Legacy Systems
Many organizations have unstructured data scattered across outdated applications and disconnected systems. Our data migration services bring that content together into one central repository, so you can retire old systems, reduce licensing costs, and make your information easier to use. Contact us for a consultation on consolidating your data.
Frequently Asked Questions
What’s the difference between document imaging and document management?
Document imaging converts paper and film into digital images. Document management is the system that stores, organizes, secures, and routes those images afterward. Nexus provides both.
How long does a scanning project take?
It depends on volume, document condition, and indexing requirements. After an initial assessment, we provide a project timeline tailored to your needs.
Can you scan fragile, bound, or oversized documents?
Yes. Our partner specializes in archival, rare, and fragile materials, bound books, and large-format items such as maps and engineering drawings.
What happens to our original documents?
Originals can be returned to you or securely destroyed through our document destruction services, according to your retention policy.
Can we see the quality before committing?
Yes. Ask about no-cost samples that demonstrate our process and the quality of our work.
Start Your Digitization Project
Ready to bring your records out of storage and onto the screen? Request a free consultation or no-cost scanning samples.